VOLUNTEER SELF-DECLARATION: ORGANISER PLANNING TEMPLATE
SignMeUp / The Software Charity
Source check: 25 September 2026
Scope: England and Wales. Adapt to the particular role before issue.

ORGANISER SETUP — COMPLETE BEFORE SENDING, THEN REMOVE THIS SECTION
[ ] Define the role and its DBS eligibility.
[ ] Establish why this declaration is necessary at this recruitment stage.
[ ] Select the current legally appropriate question and explanatory wording.
    Ordinary roles: limit justified questions to lawfully disclosable unspent records.
    Eligible exempt roles: use appropriate questions respecting protected records.
    Official wording and explanation:
    https://www.gov.uk/government/publications/dbs-filtering-guidance/dbs-filtering-guide
    Disclosure obligations:
    https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974/guidance-on-the-rehabilitation-of-offenders-act-1974-and-the-exceptions-order-1975
[ ] Confirm the lawful basis and legal authority for processing criminal-offence data.
[ ] Insert the confidential contact, secure return route and privacy information.
[ ] Approve the retention period and restricted access arrangements.
[ ] Remove inapplicable questions and these setup instructions before issue.

APPLICANT SECTION
Charity:
Volunteer role:
Form version and date:
Applicant name:
Application reference:

Why we need this declaration:
[Organiser: insert the specific purpose.]

Privacy information:
[Organiser: insert notice/link, access arrangements and retention information.]

Role-specific declaration question(s):
[Organiser: insert the approved current question(s) and explanations here.]

Response:
[ ] No relevant information to disclose in response to the question(s) above.
[ ] I have relevant information and will use the confidential route below.
[ ] I need clarification of the question(s) before answering.

Confidential disclosure or clarification contact:
[Organiser: insert named role/contact and secure submission method.]
Do not send detailed disclosures to a shared event inbox or group chat.

Applicant declaration:
I confirm that my answers to the questions on this form are accurate to the
best of my knowledge. I understand that this form is one part of recruitment
and does not replace any required official checks.

Name:
Signature:
Date:

SEPARATE ORGANISER RECORD — RESTRICT ACCESS
Reviewed by:
Date:
Question/form version used:
Clarification required and next action:
Recruitment decision and proportionate rationale:
Separate restricted disclosure record reference, if necessary:
Retention review/disposal date and basis:

Do not use this record to collect information outside the lawful scope of the role.