SignMeUp

by The Software Charity

SignMeUp is software that helps charities run in-person events safely, efficiently, and legally.

Background photo from Lighthouse Central

“SignMeUp has revolutionised how we manage registration and massively reduced the amount of manual effort.”
—Richard Peters,
Chair of Lighthouse Central

Quick Tour

Run in-person events safely and compliantly.

Take a closer look at using SignMeUp to run your event.

Know where your event stands.

See volunteer and attendee applications together, with a clear view of what is accepted, pending, processing or flagged.

Separate counts for volunteers and attendees help you decide where to focus next.

Dashboard with 86 flagged, 205 pending, 26 processing and 506 accepted applications, broken down by volunteers and attendees. — Illustration adapted from a platform screenshot.
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See which checks need attention.

Keep DBS progress alongside volunteer roles, so your team can see which checks are clear and which need a follow-up.

Status labels distinguish completed checks, checks in progress and those needing attention.

DBS table detail showing Team Lead and Support Staff as Completed Clear, Volunteer as Needs Attention, and another Support Staff check as Required (processing). — Illustration adapted from a platform screenshot.
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Keep outstanding references in view.

Review reference progress across your volunteer team without opening every individual application.

Complete and incomplete references are easy to distinguish at a glance.

Reference table detail: Prayer Team, First Aider and Welcome Team references are incomplete; Small Group Leader references are complete. — Illustration adapted from a platform screenshot.
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Give every application a clear review.

Keep roles, references, DBS checks, risk management and training together when reviewing a volunteer application.

System flags highlight missing requirements, such as too few valid references.

Application tabs for volunteer information, roles, references, DBS, risk management and training, with a system flag explaining that the number of valid references is below the minimum required. — Illustration adapted from a platform screenshot.
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Plan places around your groups.

Organise attendees by age and see attendee, reserved and waitlisted counts for each group.

Age allocation rules and place counts sit together in one view.

Age groups table for ages 12, 11, 10 and 9, showing exact age rules, one reserved place in the 12s and one attendee in the 10s. — Illustration adapted from a platform screenshot.
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Share the right report with the right team.

Filter the information your team needs and choose which volunteer roles can view and download the report.

This example filters for medical needs and shares the report with accepted First Aiders.

Report builder filtered by Has medical needs equals Yes, with five results and First Aider selected under Share with volunteers. — Illustration adapted from a platform screenshot.
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Features

Purpose-built to help charities run in-person events.

⭐ DBS check and referencing management

Conduct and manage DBS checks directly through SignMeUp, and automatically send and follow-up with reference checks.

Ticketing, badges and site access monitoring

Configure, print and distribute tickets and badges for your attendees and volunteers, and use SignMeUp’s QR code system to scan visitors on and off the site using your mobile phone.

Communication tools

Email your volunteers and attendees to keep them up to date with important information, or use SignMeUp’s built-in messaging tools for secure communications between event organizers.

Volunteer applications and management

Create customisable volunteer application forms, manage and review volunteer applications, and allow volunteers to choose from custom rosters of roles and specify the dates and times that they can help at your event.

Organisation and administrator management

Give custom access to your own administration team to ensure ensuring that people have access only to what they need to perform their roles.

Security and data protection

Built with the latest security protocols, encryption algorithms, and other technologies to secure data, including hourly database backups of our database stored within a UK data centre.

Attendee applications and management

Create customisable attendee application forms, collect and manage all data required for attendance (including medical and SEND information), and set up automated waitlisting and place allocation.

Reporting tools

Customise and produce detailed reports of volunteers and attendees to help manage your event and make important planning decisions.

Customised event pages

Manage public web pages for your organisation and events, so that attendees and volunteers can get all the information they need before applying.

Eligibility & pricing

£3 per volunteer and attendee per event

SignMeUp is available to all UK-based charities, non-profits and voluntary bodies who organise and run events.

Our subscription pricing is really simple: it costs just £3 per volunteer and attendee per event. So if your event will have 150 attendees and 50 volunteers, it would cost £600 to use SignMeUp for that event. This includes everything listed above, except DBS checks which are charged at an additional £5 per check.

SignMeUp is run by The Software Charity, a UK registered charity. All of the subscription fees we collect are used directly to run our software and fund future projects. We want to help other charities get the most out of our software, and so in some cases are able to offer subsidies.

So whatever your budget, get in touch with us below.