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Safety & care
Accident book template
Keep a confidential index of accidents and follow-up actions at your charity event.
PDF · Excel · CSV
THE SIGNMEUP TOOLKIT
Good events.
Less paperwork.
Free forms and templates for charities bringing people together. A little help with the admin, so you can focus on your community.
Find your template13 practical resources · Free to download · No sign-up
01Made for real events
From village halls to holiday clubs.
02Ready to make your own
Useful formats, clear instructions.
03Free means free
No forms to fill before you download.
A HAND WITH THE PRACTICAL BITS
Your next event starts here.
Pick a template. Make it yours.
Get on with bringing people together.
13 templates to help your event run smoothly
Safety & care
Accident report form
Record an incident, the immediate response and the next steps in one confidential form.
Fillable PDF · Editable HTML
Volunteers
Volunteer self-declaration form
Confirm a volunteer’s information, role understanding and conduct commitments before an event.
Fillable PDF · Editable HTML
Safety & care
One-page profile template
Help your team understand what matters to a person and how best to support them.
Fillable PDF · Editable HTML
Registration
Event registration form
Collect the essential booking details for your next charity activity or community event.
Fillable PDF · Editable HTML
Registration
Photo consent form
Offer clear, separate choices about how event photographs and videos may be used.
Fillable PDF · Editable HTML
Safety & care
Event risk assessment template
Identify event hazards, agree controls and assign the actions that make your plan workable.
PDF · Excel · CSV
Planning
Event planning checklist
Turn the jobs before, during and after an event into a shared plan with owners and deadlines.
PDF · Excel · CSV
Planning
Event budget template
Plan income and costs, record actual figures and see the difference in a simple event budget.
PDF · Excel · CSV
Volunteers
Volunteer rota template
Allocate shifts, roles and handovers so every volunteer knows where they need to be.
PDF · Excel · CSV
Volunteers
Volunteer sign-up sheet
Collect offers of help, role preferences and availability before building your volunteer rota.
PDF · Excel · CSV
Registration
Attendance register template
Record arrivals and departures with a practical register for event check-in.
PDF · Excel · CSV
Planning
Event feedback form
Find out what worked, what could improve and whether people felt welcome at your event.
Fillable PDF · Editable HTML
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A useful starting point,
with room for your way of working.
Every resource comes with an explanation, practical steps and downloads you can adapt. Choose printable or fillable PDFs, editable browser forms, or spreadsheets that work with Excel and Google Sheets.
Review each template for your event, organisation and local requirements. The safety and care resources include notes about their scope and links to relevant official guidance.
Explore our charity guidesFrom planning to your event
Simplify your event admin with SignMeUp
Use SignMeUp to automate event registration and volunteer management, and organise the information you would otherwise manage in spreadsheets. Bring bookings, your team and event-day check-in together.