Event risk assessment template

What is it for?

Use a practical risk register to work through your venue, activities and the people attending. It gives each hazard a clear owner and records what still needs to happen before the event opens.

Start during planning, revisit after a venue walk-through and review when the event changes. Consider access, crowd movement, equipment, weather and the needs of attendees. The template uses written decisions rather than a universal numerical scoring system.

How to use this template

1. Record the event, assessor and review date in the setup area.
2. Walk the venue and identify hazards and who could be harmed.
3. Write down existing controls and any further action, owner and deadline.
4. Have the responsible lead review the residual risk and decide whether the activity can proceed.

What’s included

• Activity or hazard
• Who could be harmed and how
• Existing controls
• Further action
• Owner
• Due date
• Residual risk and decision
• Review date

Make it your own

Open the Excel workbook in Excel or import it into Google Sheets. Read the setup notes, then adapt the rows to your event. The CSV is a plain data version; the PDF is laid out for printing.

These templates are free to use and adapt within your organisation. Remove fields you do not need and keep completed records in an appropriate, secure location.