Skip to Content
Free toolsAccident report form

Safety & care / FREE TEMPLATE

Accident report form

Record an incident, the immediate response and the next steps in one confidential form.

Get the free template

No email. No account. Yours to adapt.

Illustrated preview of the accident report form

What is it for?

Capture the facts while they are fresh. This form gives an event organiser space for the people involved, the circumstances, first aid or other immediate action, and a review by the responsible person.

Complete one form per incident after urgent needs have been addressed. Record what was observed and clearly separate a witness account from your own observations. Follow your safeguarding procedure separately if a concern arises.

How to use this template

  1. Deal with immediate safety needs and follow your emergency procedure.
  2. Record the date, time, location and affected person’s details privately.
  3. Describe the incident factually and record assistance and witnesses.
  4. Ask the responsible lead to review actions, reporting requirements and secure storage.

What’s included

  • Event and person
  • What happened
  • Response and review

Make it your own

Use the fillable PDF in a PDF reader, or download the HTML file and open it in your browser. The HTML version lets you type answers, change the title, save an editable copy and print to PDF. It works locally and does not submit your answers to SignMeUp.

These templates are free to use and adapt within your organisation. Remove fields you do not need and keep completed records in an appropriate, secure location.

KEEP YOUR EVENT ORGANISED

Useful alongside this template

From planning to your event

Simplify your event admin with SignMeUp

Use SignMeUp to automate event registration and volunteer management, and organise the information you would otherwise manage in spreadsheets. Bring bookings, your team and event-day check-in together.

Talk to the team